Join us in Toronto for a memorable event!

FCM AC2023 is the perfect opportunity to come together to gear up for Canada’s new challenges and future growth. In our exciting program, you’ll find everything from capacity-building workshops and panels to keynote speeches and our ever-popular trade show. You’ll learn best practices on a variety of topics and have numerous networking opportunities with your peers. That’s what AC2023 is all about.

Online registration will open in mid-February. You can expect receive a dedicated email announcing the launch of registration. Not an FCM member? Sign up for our Annual Conference mailing list to receive all the event information.

For any questions, please contact FCM’s registration desk.

Event Participants

Delegates

Conference registration is open to municipal/provincial/federal and territorial government elected officials and staff, FCM partners, event sponsors, registered Trade Show exhibitors, students, speakers, panelists and other approved guests.

Your registration gets you access to:

  • All sessions, workshops and plenaries
  • Trade Show—full access, including opening reception
  • Study tours (A single tour reserved at time of registration)
  • Daily breakfasts, refreshment breaks and lunches
  • The Mayor's Welcome Reception and the closing dinner event*
  • Other networking opportunities
  • Voting in FCM Board elections (accredited FCM Member - Elected Official delegates only)**
  • Conference delegate bag
  • Access to the event app

*Except for students. Tickets for social events and companion tours MUST be purchased separately.

Companions

Your registration gets you access to:

  • Trade Show Opening Reception
  • Access to the trade show on Friday and Saturday from 9-11 a.m. only
  • Option to access companion tours (tickets purchased separately)
  • Option to attend Mayor's Welcome Reception (tickets purchased separately)
  • Option to attend closing dinner event (tickets purchased separately)

Companions may not access other sessions, workshops, plenaries, study tours, or delegate meal functions.

**To vote in FCM Board elections, you must be an accredited conference delegate (FCM Member – Elected Official). We will use the same online voting system as in 2022.

Conference registration fees

MEMBER

Early Bird

(until April 21)

Regular

(After April 21)

Municipal / Affiliate

  • Elected official or staff

$985

$1,161

NON-MEMBER

Municipal

  • Elected official or staff

$1,161

$1,375

Provincial / Federal / Territorial government

  • Elected representative or staff

$1,161

$1,375

Exhibitor / Sponsor / Corporate partner
(Only current registered exhibitors / sponsors are eligible for these fees)

$748

$875

Students

Important: must be full-time student and show proof of current enrollment (student ID) to register. Contact registration to provide proof and get your access code to register.

$226

$226

HOST CITY SOCIAL EVENTS

Mayor’s Welcome Reception

$74

$74

Host City Reception and Closing Dinner

$174

$174

*13% HST will be added to your registration fee.

Registered delegate’s rights and privileges

Delegates may substitute another person from their organization to attend in their place up to 24 hours before the start of the conference. To substitute a new named delegate for a registered delegate, please send FCM an email to request a substitution. If a registered delegate is unable to find a substitute to take his or her place, the cancellation policy applies.

Limited registration
Registration for study tours and companion tours is limited and will be allocated on a first-come, first-served basis.

Early-bird registration
Early-bird registration ends Friday, April 21, 2023 (11:59 p.m. EDT).

Payments
Registration fees must be paid in full by credit card (VISA, MasterCard or American Express) at the time of registration.

Carbon offset fees
In keeping with FCM’s efforts to reduce the environmental impact of its events, all registrations automatically include an optional carbon offset fee to offset greenhouse gas (GHG) emissions from air travel to the conference. The fee is calculated based on a return flight from the most populous city in your province to Toronto. 100% of this fee will be paid to Carbonzero and invested in a Canadian project that permanently retires GHG emissions. The fee is optional and should you wish to opt out, simply remove the check mark from your selections during the registration process. You will also be able to remove it by editing your selections before completing the payment.

Taxes
In keeping with the GST/HST place-of-supply rule, registration fees are taxed based on the location where the conference is held. In 2023, the conference is being held in the province of Ontario with a hybrid component; therefore, two tax rules must be adhered to. For in-person delegates, the applicable 13% HST will be applied to your registration fee. For virtual attendees, the taxes that will be applied to your registration fee will be determined by your home province or territory. Each municipality is entitled to claim the applicable input tax credit (ITC).

Registration confirmation
An email confirmation will be sent once registration has been completed and fully paid online. From your attendee profile, you will be able to modify your registration, add tickets to social events, add a companion and print a copy of your registration invoice.

Cancellation policy

Cancelling registration
If you need to cancel your registration for the Conference, you must do so in writing by sending us an email. Cancellation requests will NOT be accepted by any other means. Cancellation fees will be applied to conference registration, companion tours and social events.

Refund schedule and policy
The amount of your refund will depend on when we receive your notice of cancellation. Please consult this schedule for refund amounts:

Notice of cancellation received

Refund

By April 21 (11:59 p.m. ET)

100%

Between April 22 and May 12 (11:59 p.m. ET)

50%

On or after May 13

No refund

For cancellations received before April 22, refunds will be credited to you on the original credit card used for payment. The following information will appear on the credit card statement once the refund is completed: FCM-FED CND MUN.

After May 13, refunds will be considered for medical or personal emergencies only. Please send us an email to request a refund due to an emergency. For medical emergencies, you must attach a letter from your doctor. The deadline to submit these requests is June 19, 2023.

We do not issue a refund or credit for portions of the conference which you did not attend.  In-person delegates who do not attend meals or social events included in the registration fee will not receive a refund equivalent to the cost of the event, even if they were not in attendance for this portion of the conference.

Please read our Terms and Conditions.

If you have any questions, please contact FCM’s registration desk or call 613-907-6317.

© 2023 Federation of Canadian Municipalities