The following terms and conditions apply to persons granted permission to attend or otherwise participate in Federation of Canadian Municipalities (“FCM”) conferences and events (“Participants”). A violation of these terms may result in FCM’s revocation of the Participant’s rights and privileges including denial of access to events and removal from event premises.
FCM Events Code of Conduct
All FCM event participants are entitled to a safe and welcoming environment free from harassment or discrimination when participating in any conference related event including social events, study tours, workshops, plenaries, political meetings and social gatherings, whether that is at the event venue, or at an offsite location. To that end, participants must at all times conduct themselves with the highest standard of respect and dignity when participating in FCM events.
As a reminder to all participants at all FCM events and conferences, FCM is committed to providing a healthy and safe work environment where everyone is treated with respect and dignity, a workplace devoid of any form of harassment, discrimination, violence, bullying or racism. FCM events and conferences are considered an FCM workplace for the purposes of all interactions (written, verbal and non-verbal) and for the interpretation of FCM policies.
Should an individual be subject to, or witness any, inappropriate or threatening behaviour or language, they are encouraged to notify Karen Racicot, FCM’s Director of People and Culture. She may be reached at any time during an event at (343) 925-6408, or by email.
Unauthorized Marketing and Hospitality Events
Except for authorized sponsors and exhibitors, delegates and other Participants are not permitted to use FCM events as a forum for soliciting and marketing purposes. Parties wishing to have such privileges should register as a FCM sponsor or exhibitor.
Delegates are expected to decline invitations from organizations that are neither exhibitor or sponsors and report violations of the above prohibition to FCM. The list of sanctioned FCM exhibitor/sponsor events is available on event websites.
Compliance with Laws, Policies and Procedures
All Participants must comply with applicable (a) laws and regulations policies and (b) procedures.
Harassment policy
Code of Ethical Conduct
Consent to Use of Personal Information and Images
Delegate Personal Information
Delegates consenting to having their event badge scanned at an exhibitor’s booth are deemed to consent to the sharing of their contact information (name, title, organization, business address and business email) with that exhibitor for the purpose of being contacted for marketing purposes. Any person that does not wish to share their personal information with exhibitors should not present their badge for scanning.
Images in Photographs and Videos
FCM may take photographs and videos at FCM events which feature Participants. Participants are deemed to consent of the use of these photographs and/or videos in any media, including social media channels, for the purpose of marketing and promoting future FCM events. Photos and videos will not be distributed to third parties.
FCM’s Right to Modify / Cancel Conference Events
FCM reserves the right to make changes to the event programs at any time without prior notice to Participants. FCM also reserves the right to cancel or modify conference events due to insufficient registration or any other reason. FCM is not responsible for resulting cancellation charges imposed on any Participant which may be applied by hotels, airlines or travel agencies, or for any other losses incurred by Participants due to such cancellation or change.
Limitation of Liability
FCM shall not be liable to any Participant for any direct or indirect economic loss, lost profits, lost opportunity or for any special, consequential, incidental, exemplary or indirect costs from any cause whatsoever, even if FMC was advised of the possibility of such costs or damages.
FCM disclaims all responsibility for any COVID related claims or losses arising from participation in any FCM events.
For any questions about these Terms and Conditions, please contact FCM’s registration desk or call 613-907-6317.