Deadline to apply
  • Quebec municipalities: Monday, April 1, 2019, midnight EDT
  • Municipalities outside Quebec: The call for applications is now closed
Who can apply
  • Quebec municipal governments
  • Quebec applicants must first submit their application through Quebec's Ministre des Affaires municipales et de l’Habitation (MAMH). 
  • Municipal partners applying in association with a municipal government
Description

The Municipal Asset Management Program (MAMP) provides funding for projects that help Canadian cities and communities of all sizes enhance their asset management practices. The goal of the program is to help municipalities make informed investment decisions for infrastructure assets, such as roads, buildings, water supply and sanitation systems, in order to deliver value for money while best serving citizens' needs.

MAMP supports activities ranging from collecting data and analyzing your asset management needs to developing policies and training staff to implement them. Eligible projects should increase your municipality's capabilities in at least one of the five competencies described in our Asset Management Readiness Scale. Read the application guide for full details.

Examples of activities we fund:
•    Asset management assessments
•    Asset management plans, policies and strategies
•    Data collection and reporting
•    Training and organizational development
•    Knowledge transfer
 

Notes

Projects must be completed within 11 months from funding approval notice.

Contact us before you apply. Our advisors can work with you to prepare a successful application and answer questions about eligibility, funding or the application process:

• Email us
• Call us toll-free: 1-877-997-9926
• In the Ottawa-Gatineau region:
   613-907-6208
 

Amount

We provide funding for up to 80% of total eligible project costs, to a maximum of $50,000. Funding is subject to availability. Grants are available to first-time applicants only.

How to apply

Review the system requirements and instructions for using FCM's application forms, including details on how to submit your application.

  1. Watch this video to learn if your municipality is ready to apply.  
    Designed for municipal staff and elected officials who are responsible for asset management in their community, this video will help you decide if you are ready to apply for grants through FCM's Municipal Asset Management Program.

  2. Download and read our detailed application guide
    The guide provides details about eligibility and the requirements for your application, as well as the complete steps to submit an application. Review it carefully to help you prepare a successful application.

  3. Download and complete a self-assessment using the Asset Management Readiness Scale
    To be eligible for funding, projects should help your municipality become more proficient in at least one of the five asset management competencies described in this tool. The Readiness Scale will guide you in assessing your municipality's current asset management practices, and can serve as a structure for evaluating your progress as you develop a strong asset management program and approach.  

    • To complete the application you will need to use this self-assessment tool to:
      • Assess the current state of your municipality's asset management practices.
      • Identify the activities that will help your municipality advance its asset management practices.
      • Project the proposed outcomes and benefits of your activities.
    • You will need to select your municipality’s readiness levels and provide a description on why you assigned each level in the application form.

  4. Complete the workplan and budget template
    Identify between one and three activities in your project and the major tasks and costs associated with completing each one. Outline other sources of funding in the document as well.

  5. Secure necessary resolutions and letters
    • Project applications must include a resolution from your council, band council or board of directors. Download a sample resolution.
    • All non-municipal applicants will be required to provide a letter from their partner municipality. Download a sample letter of support (if applicable).
  6. Complete the application form
    • When completing the application form, be sure to:
      • Describe the project, its deliverables and projected outcomes.
      • Provide information on the personnel involved, and explain how the project supports objectives within your province or territory.
      • Outline anticipated challenges and how you plan to address them.

Quebec municipalities

FCM has an agreement with Quebec's Ministre des Affaires municipales et de l’Habitation (MAMH) that allows the ministry to review applications to MAMP before they are submitted to FCM. Quebec municipalities applying for funding from MAMP must follow the process below to submit their application to MAMH.

Once you have completed all the steps in the ‘How to apply’ section, submit your application by following the steps below. Note that the content of the links is available in French only.

  1. Save your application form using the appropriate file name.
    • Save the application form to your local device with the following filename: PGAM_ "your municipality's name"_ "date" (YYMMDD). For example: PGAM_TownofABC_180228.pdf
  2. Log in to the Portail gouvernemental des affaires municipales et régionales using your username and password. Select the program, "MAMH - Programme de gestion des actifs municipaux".

  3. Upload and submit the application form through the portal. Note this is an external site.

  4. Receive confirmation from MAMH.
    • MAMH assesses the applications to ensure that the projects submitted do not conflict with Quebec's government policies and directives. Once the assessment has been completed, MAMH informs the applicant of their decision and sends compliant applications to MAMP for review.
    • MAMH requires up to 15 working days to review the application and forward it to MAMP.
  5. Receive approval from MAMP.
    • MAMP will inform the applicant once they receive the application from MAMH and review the submission. If the application is approved for funding, an agreement between FCM and the applicant is prepared.
Need help?
Contact us

If you have questions or are having trouble with a particular step in the process, reach out! Email us so we can better assist you. Once received, we’ll be in touch within 48 hours.

2019 Federation of Canadian Municipalities