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2019 Annual Conference and Trade Show in Quebec City

Trade Show


About the trade show

FCM's Annual Conference and Trade Show is the largest annual gathering of senior municipal officials from across Canada.

FCM has been the national voice of municipal government since 1901 and has over 2,000 member municipalities, which represents approximately 91 per cent of the Canadian population. FCM members include Canada's largest cities, small and rural communities, and 19 provincial and territorial municipal associations.

Increase your share of the $98-billion municipal marketplace, and meet face-to-face with influential municipal decision-makers who are hard to reach through conventional business channels. FCM's Annual Conference and Trade Show is the one place where political, managerial and technical municipal representatives come together to learn about and obtain strategic tools of the future.

Where

Quebec City Convention Centre, 1,000 René-Levesque Blvd East, Québec, QC - venue website

When

Trade Show dates: Thursday May 30 - Saturday June 1, 2019

The FCM Annual Conference will be held from May 30 - June 2, 2019

Your booth registration includes:

  • Exhibit space (10'W x10'D x 8'H)
  • Show drape (8' back and 3' side drape)
  • Free Wi-Fi access inside the Convention Center
  • Number of exhibit staff per booth: Six (6) maximum; additional badges available at extra cost
  • Meals provided during trade show days/hours to registered exhibit staff
  • Company listing, 40 word profile with hyperlink to your website in the Trade Show section of the FCM conference web site
  • Company listing, 40 word profile with hyperlink to your website in the Trade Show section of the FCM conference mobile app

Cost:  $3,350 + 5% GST + 9.975% QST = $3,851.65 per booth

Reserve your trade show booth — complete and return your booth application to Marie Klobucar

Notes:

1. Furnishing, carpet, electricity, internet and furniture are not included in the booth rental price.

2. The flooring at the Quebec City Convention Centre is not carpeted therefore carpet rental is mandatory.

3. FCM does not provide a delegate list.

Trade Show hours:

  • Thursday, May 30, 2019, 5 p.m. – 7 p.m. — Welcome reception and cocktail event in the exhibit hall — Exhibitors, come meet your delegates!
  • Friday, May 31, 2019, 7:30 a.m. – 3:30 p.m.
  • Saturday, June 1, 2019, 7:30 a.m. – exact time tbc

(show hours are subject to change)

Move in

Thursday, May 30, 2019, 8 a.m. – 3 p.m.

Move out

Saturday, June 1, 2019, exact time tbc– 6 p.m. 

NEW THIS YEAR

IMPORTANT INFORMATION: 

Safety and Security -  All Exhibit staff must present a government-issued photo ID to pick up your badge on-site.  Exhibitors will be required to wear the FCM issued badge and lanyard during trade show hours. Name badges are not transferable under any circumstances.

Booth sharing - FCM permits booth sharing but requires each exhibiting organization to be approved by Show Management.  Exhibitors may not host representatives or display material (brochures, banners, etc.) from a third party organization without Show Management approval.

To share a booth, the third party organization must complete and remit the FCM Shared Booth application form for FCM approval, agree to the Terms and Conditions and pay the applicable fee.  

Rigging - Any Exhibitor ordering rigging services will require pre-approval by FCM Show Management. 

Empty booth - Inspection Deadline*

All booths must be completely set up on/before 3:00 p.m., Thursday May 30th, 2019.  Any exhibitor not checked-in by 2:30 p.m. will be presumed abandoned and space may be released.  Should exhibitor experience a travel delay, he/she must contact Marie Klobucar before 2:30pm to advise of the delay.

No-show exhibitors may result in loss of booth space opportunities for the following year.

Early Departure*

No exhibits or displays may be dismantled before the official close of the trade show on Saturday, June 1st 2019.

*Failure to comply to show regulations, No-show booths or early dismantling/departure may result in loss of booth space opportunities for the following year.

QUESTIONS/CONCERNS:   Contact Marie Klobucar at mklobucar@fcm.ca or call 613-907-6236

Who attends?

More than 1,800 municipal officials from across Canada: Mayors, Councillors, City Managers, Chief Financial Officers, City Clerks, Purchasing Directors, Transportation Directors, Public Works Directors, Information Systems Directors, Human Resources Directors, Parks and Recreation Directors, Environmental contacts and Economic Development Officers.

*Data taken from attendees of FCM's 2018 Annual Conference and Trade Show, Halifax, NS, May 31-June 3, 2018

Municipal Delegates by Province

Pie Chart of Municipal Delegates by Province

Municipal Delegates by Role

Chart of delegates from Municipalities by Role

Canadian municipalities represented by Population Size

Pie Chart of Municipalities represented by Population Size

Why be an exhibitor?

  • Network with municipal decision-makers from across Canada
  • Showcase your organization's products and services to a highly interested and motivated audience
  • Solidify your competitive advantage by connecting directly with your market
  • 2018 Exhibitor Listing

Booth inclusions, benefits and price

Your booth registration includes:

  • Exhibit space (10'W x 10'D x 8`H)
  • Show drape (8' back and 3' side drape)
  • Free Wi-Fi access inside the Convention Centre
  • Number of exhibit staff per booth: Six (6) maximum; additional badges available at extra cost
  • Meals provided during trade show days/hours to registered exhibit staff
  • Exhibitor name, hyperlinked URL and 40 word profile in Trade Show section of the conference website
  • Exhibitor name, hyperlinked URl and 40 word profile in the FCM conference mobile app

Notes:

1. Electricity, carpet/covered flooring (mandatory) and furniture are not included in the booth rental price.

2. The flooring at the Quebec City Convention Centre is not carpeted therefore carpet rental is mandatory.

3. FCM does not provide a delegate list.


Cost:  $3,350 + 5% GST + 9.975% QST = $3,851.65 per booth

Reserve your trade show booth - complete and return your booth application to Marie Klobucar

Trade Show hours*

  • Thursday, May 30, 2019, 5 p.m. - 7 p.m. — Welcome reception and cocktail event in the exhibit hall — Come meet our delegates!
  • Friday, May 31, 2019, 7:30 a.m. - 3:30 p.m.
  • Saturday, June 1, 2019, 7:30 a.m. - exact time tbc

*Show hours are subject to change

Move in

Thursday, May 30, 2019, 8 a.m. - 3 p.m.

Move out

Saturday, June 1, 2019, exact time tbc - 6 p.m.

Prize option 

Maximize traffic in your booth by offering a prize. Delegates will be invited to visit the exhibit booths to drop off their ballot in a Prize Draw barrel located within your booth. The draw will take place Saturday, June 1st, at the Trade Show, where a representative from your organization will be given the opportunity to present the prize to the lucky winner.  Contact Marie Klobucar for more details.

$750 (minimum value)

Sponsorship Opportunities

Package A - Trade Show Sponsor: $5,350 + 5% GST + 9.975% QST

Limited quantity: 5

  • 1 exhibit booth space 10'W x 10'D x 8'H plus all booth registration benefits noted above
  • 2 Exhibitor Delegate registrations which include access to keynote and plenary sessions and all social events
  • Sponsor logo/branding on the signage in the Trade Show entrance
  • Banner ad in FCM's conference mobile app

Package B - Event Sponsor: $6,275 + 5% GST + 9.975% QST

Limited quantity: 4

  • 1 exhibit booth space 10'W x 10'D x 8'H plus all booth registration benefits noted above
  • 2 Exhibitor Delegate registrations which includes access to Keynote and plenary sessions and all social events
  • Sponsor will have an opportunity to insert one product or brochure* into conference delegate bag. Sponsor is responsible for the cost of the product or brochure.
    *Weight and size limits apply.  Contact Marie Klobucar for details.

To secure a Package A or B, contact: Marie Klobucar, Sponsorship and Trade Show Planner, (613) 907-6236

For information on other available sponsorship packages, contact: Caroline Vanasse, Manager, Sponsorship & Sales, (613) 907-6348

Contact Us

Trade Show booth sales, Packages A & B: Marie Klobucar, Sponsorship and Trade Show Planner, (613) 907-6236

Sponsorship: Caroline Vanasse, Manager, Sponsorship & Sales, (613) 907-6348



Page Updated: 21/09/2018