About the trade show

FCM's Annual Conference and Trade Show is the largest annual gathering of senior municipal officials from across Canada.

FCM has been the national voice of municipal government since 1901 and has over 2,000 member municipalities of all sizes, from Canada's cities and rural communities, to northern communities and 20 provincial and territorial municipal associations. Together, they represent approximately 90% of the Canadian population from coast to coast to coast.

Increase your share of the $98-billion municipal marketplace, and meet face-to-face with influential municipal decision-makers who are hard to reach through conventional business channels. FCM's Annual Conference and Trade Show is the one place where political, managerial and technical municipal representatives come together to learn about and obtain strategic tools of the future.

Where

Metro Toronto Convention Centre, South Building
222 Bremmer Blvd, Toronto ON M5V 3L9
Tel: (416) 585-8000

When

Trade Show dates: Thursday June 4 – Saturday June 6, 2020

The FCM Annual Conference will be held from June 4-7, 2020

Your booth registration includes:

  • Exhibit space (10'W x 10'D x 8'H)
  • Show drape (8' back and 3' side drape)
  • Number of exhibit staff per booth: Six (6) maximum; additional badges available at extra cost
  • Meals provided during trade show days/hours to registered exhibit staff
  • Company listing, 40 word profile with hyperlink to your website in the Trade Show section of the FCM conference web site
  • Company listing, 40 word profile with hyperlink to your website in the Trade Show section of the FCM conference mobile app

Cost:  $3,445 + 13% HST = $3,892.85 per booth

Reserve your trade show booth—contact Marie Klobucar

FCM reserves the right to reject or cancel any application/agreement to exhibit. Eligibility to be an exhibitor at the 2020 Trade Show is limited to companies in good standing with FCM, and must represent business or interests relevant to Canadian municipalities.

Notes:

  1. Furnishing, carpet, electricity, internet and furniture are not included in the booth rental price.
  2. The flooring at the Metro Toronto Convention Centre is not covered with carpet therefore booth carpeting/floor covering is mandatory and not included in the purchase of exhibit space. Booth carpet rental will be available from Freeman or Exhibitors can bring their own floor covering.  
  3. FCM does not provide a delegate list.

Trade Show hours:

  • Thursday, June 4, 2020, 5–7 p.m.—Welcome reception and cocktail event in the exhibit hall—Exhibitors, come meet and mingle with our delegates!
  • Friday, June 5, 2020, 7 a.m. – 2 p.m.*
  • Saturday, June 6, 2020, 7:30 a.m. – 2 p.m.*
    (*show hours are subject to change)

Move in

Thursday, June 4, 2020, 8 a.m. – 3 p.m.

Move out

Saturday, June 6, 2020, 2 p.m.* – 6 p.m. (*subject to change)

IMPORTANT INFORMATION:

Safety and Security
All Exhibit staff must present a government-issued photo ID to pick up your badge on-site. Exhibitors will be required to wear the FCM issued badge and lanyard during trade show hours. Name badges are not transferable under any circumstances.

Booth sharing
FCM permits booth sharing, limited to 1 shared booth organization per 10' x 10' booth and requires each exhibiting organization to be approved by Show Management. Exhibitors may not host representatives or display material (brochures, banners, etc.) from a third party organization without Show Management approval. Deadline to submit a shared booth application is April 30, 2020.

To share a booth, the third party organization must complete and remit the FCM Shared Booth application form for FCM approval, agree to the Terms and Conditions and pay the applicable fee.  

Empty booth Inspection Deadline*
All booths must be completely set up on/before 3 p.m., Thursday June 4, 2020. Any exhibitor not checked-in by 2:30 p.m. will be presumed abandoned and space may be released. Should exhibitor experience a travel delay, he/she must contact Marie Klobucar before 2:30 p.m. to advise of the delay.

No-show exhibitors may result in loss of booth space opportunities for the following year.

Early Departure*
No exhibits or displays may be dismantled before the official close of the trade show on Saturday, June 6 2020.

*Failure to comply to show regulations, no-show booths or early dismantling/departure may result in loss of booth space opportunities for the following year.

Hosted events

Exhibitor/Sponsor private functions are separately organized events during which exhibitors/sponsors can meet with FCM delegates outside of the Conference for the purposes of networking, entertaining and continuing business. Exhibitors/Sponsors organizing any type of private function are required to adhere to specific guidelines.

FCM must be informed of all planned functions on/before April 30, 2020. Exhibiting/Sponsoring companies must complete the form and submit to Marie Klobucar (tradeshow@fcm.ca) for approval.

QUESTIONS / CONCERNS:
Contact Marie Klobucar, Sponsorship and Trade Show Planner
Email: tradeshow@fcm.ca
Tel:     613-907-6236

Who attends?

More than 1,600 municipal officials from across Canada: Mayors, Councillors, City Managers, Chief Financial Officers, City Clerks, Purchasing Directors, Transportation Directors, Public Works Directors, Information Systems Directors, Human Resources Directors, Parks and Recreation Directors, Environmental contacts and Economic Development Officers.

*Data taken from attendees of FCM's 2019 Annual Conference and Trade Show, Québec City QC, May 30–June 2, 2019

Municipal Delegates by Province

Municipal delegates by Province

Municipal Delegates by Role

Chart of delegates from Municipalities by Role

Canadian municipalities represented by Population Size

Pie Chart of Municipalities represented by Population Size

Why be an exhibitor?

  • Network with municipal decision-makers from across Canada
  • Showcase your organization's products and services to a highly interested and motivated audience
  • Solidify your competitive advantage by connecting directly with your market
  • 2019 Exhibitor Listing

Booth inclusions, benefits and price

Your booth registration includes:

  • Exhibit space (10'W x 10'D x 8`H)
  • Show drape (8' back and 3' side drape)
  • Number of exhibit staff per booth: Six (6) maximum; additional badges available at extra cost
  • Meals provided during trade show days/hours to registered exhibit staff
  • Exhibitor name, hyperlinked URL and 40 word profile in Trade Show section of the conference website
  • Exhibitor name, hyperlinked URl and 40 word profile in the FCM conference mobile app

Notes:

  1. Electricity, carpet/covered flooring (mandatory) and furniture are not included in the booth rental price.
  2. The flooring at the Metro Toronto Convention Centre is not covered with carpet therefore booth carpeting/floor covering is mandatory and not included in the purchase of exhibit space.  Booth carpet rental will be available from Freeman or Exhibitors can bring their own floor covering.
  3. FCM does not provide a delegate list.

Cost:  $3,445 + 13% HST = $3,892.85 per booth

Trade Show hours*

  • Thursday, June 4, 2020, 5–7 p.m.—Welcome reception and cocktail event in the exhibit hall—Come meet and mingle with our delegates!
  • Friday, June 5, 2020, 7 a.m.–2 p.m.*
  • Saturday, June 6, 2020, 7:30 a.m.— 2 p.m.*

*Show hours are subject to change

Move in

Thursday, June 4, 2020, 8 a.m.–3 p.m.

Move out

Saturday, June 6, 2020, 2 p.m.* – 6 p.m. (*subject to change)

Prize option

Maximize traffic in your booth by offering a prize - $750 minimum value

Delegates will be invited to visit the exhibit booths to drop off their ballot in a Prize Draw barrel located within your booth. The draw will take place Saturday, June 6, within the Trade Show, where a representative from your organization will be given the opportunity to present the prize to the lucky winner. Contact Marie Klobucar for more details. 

Deadline to submit your prize form is April 30, 2020

Sponsorship opportunities

Package A - Trade Show Sponsor: $5,550 + 13% HST = $6,215

Limited quantity: 5

Inclusions:

  • One (1) exhibit booth space 10'W x 10'D x 8'H plus all booth registration benefits noted above
  • Two (2) Full Delegate registrations which include access to Keynote speakers and plenary sessions, study tours and all social events
  • Sponsor logo/branding on signage at the Trade Show entrance
  • Sponsor recognition on our conference exhibitor listing webpage
  • Sponsor recognition on our conference mobile app
  • Banner ad in FCM's conference mobile app

Package B - Event Sponsor: $6,450 + 13% HST = $7,288.50

Limited quantity: 4

Inclusions:

  • One (1) exhibit booth space 10'W x 10'D x 8'H plus all booth registration benefits noted above
  • Two (2) Full Delegate registrations which includes access to Keynote speakers and plenary sessions, study tours and all social events
  • Sponsor will have an opportunity to insert one product or brochure* into conference delegate bag. Sponsor is responsible for the cost of the product or brochure.
    *Weight and size limits apply. Contact Marie Klobucar for details.
  • Sponsor logo/branding on signage at the Trade Show entrance
  • Sponsor recognition on our conference exhibitor listing web page
  • Sponsor recognition on our conference mobile app

To secure a Package A or B, contact: Marie Klobucar, Sponsorship and Trade Show Planner, (613) 907-6236

For information on other available sponsorship packages, contact: Caroline Vanasse, Director, Private Sector Partnership Development, (613) 907-6348

Contact us

Trade Show booth sales, Packages A & B: 
Marie Klobucar,
Sponsorship and Trade Show Planner, Corporate Events and Partnership - Corporate Services,
(613) 907-6236

Sponsorship opportunities: 
Caroline Vanasse,
Director, Private Sector Partnership Development, Corporate Events and Partnership - Corporate Services,
(613) 907-6348

Fraud alert

Exhibitors participating in FCM's Annual Conference and Trade Show may be contacted by companies claiming to have promotional offers such as delegate lists and lower hotel guestroom rates than the FCM negotiated rates. These companies are not associated with FCM, nor authorized by FCM to contact our clients, partners and/or exhibitors. FCM does not advise purchasing services or booking your guestroom(s) through this method.

© 2019 Federation of Canadian Municipalities